Introduction
Dental clinics often see an influx of patients, then there are always appointments to schedule, follow-ups, reminders to send, and whatnot. All this can be quite overwhelming to tackle manually, which is why you should consider investing in dental appointment scheduling software.
If you already have this kind of software, then these 21+ dental office text messaging templates are going to be very useful for you. And if you aren’t using such software yet, then we also have a great recommendation for you. So keep on reading!
Benefits of Dental Office Text Messaging
Avoid last minute cancellations
Dental appointment reminder texts alert the patient beforehand and give them ample time to cancel or reschedule their appointments instead of making a last-minute cancellation. And it also allows you to keep all your appointment slots filled.
Avoid late patients
By sending SMS reminders for dentist appointments, you can ensure patients are notified of their appointment time and show up on time. This can immensely help in avoiding late patients and in reducing long wait times.
Avoid dental no-shows
No-shows can cost dentists and other healthcare professionals a lot of money. But dental SMS reminders can significantly reduce the chance of patients forgetting their appointment and help in minimizing loss.
Improve patient satisfaction
When you send SMS to your dental patients, be it to remind them of their appointments, ask them for their feedback, or share post-treatment instructions, it shows that you care and helps in improving patient satisfaction.
Save time & resources
By utilizing SMS as a source of dental patient communication, be it for appointment reminders or promotion, dentists can save a lot of time and resources that may go to waste because of no-shows or last-minute cancellations.
Dental Office Text Messaging Templates
Here are different dental office text messaging templates that you can use for different use cases in your dental clinic.
Dental appointment confirmation templates
Want to send dental appointment confirmation SMS to your different kinds of patients? Here are examples of scripts for confirming dental appointments:
Template for existing dental patient
Hi, thanks for booking an appointment with (Dental office). Your dental appointment with (Dr name) on (date) at (time) has been confirmed. Reply “c” to confirm this. Thanks!
SMS template for new dental patient (without Intake Form)
Hi, your appointment with (Dr name) is scheduled on (date) at (time). Please arrive (x minutes) early, to complete formalities, and bring along your photo ID and insurance card. For any further queries, call or text us at (phone number).
SMS template for new dental patient (with Intake Form)
Hi, your appointment with (Dr name) is scheduled on (date) at (time). For a smooth check-in please complete the following paperwork (url), and bring along your photo ID and insurance card. For any further queries, feel free to call or text us at (phone number).
Generic dental booking confirmation template
Your dental appt with (Dentist name) is set for (Date) at (Time). Please arrive (X minutes) early with your photo ID. For any questions, call (Phone number).
Sequence dental appointment reminder templates
The best way to reduce no-shows is to send dental appointment reminders a few times. So here are dental appointment reminder text examples that you can send a week, a day, or on the same day in advance.
SMS sample for dental appointment reminder 7-day prior
Hi, (Name). We are looking forward to seeing you next week on (date) at (time) for your dental appointment with (Dr name). Reply C to confirm, 2 to Reschedule, or 3 to Cancel.
SMS sample for dental appointment reminder 1-day prior
This a reminder that you have a dental appointment tomorrow at (time) with (Dr name). In case you wish to reschedule, please text us back. See you soon!
SMS template for dental appointment reminder 2 hours prior
Hi, (Patient’s name). Your dental appointment with (Dentist name) is scheduled for today at (time). Please reply with “C” to confirm that you’ll be coming.
SMS template for rescheduling dental appointment
If you, the provider, is unable to take your appointments for any reason, then you can use this script for rescheduling dental appointments.
Hi, (Patient’s name). Unfortunately, we need to reschedule your dental appointment with (Dentist’s name). Please let us know your availability. Thanks!
Dental follow-up SMS templates
Send these follow-up dentist text messages to your patients post their treatment to improve patient experience with you:
SMS samples for scheduling a dental follow-up appointment
Hi (Patient’s name), it’s time for your follow-up appointment after your recent dental treatment. When would be a good time for you to come in? Let us know, and we’ll schedule it for you. Thanks!
Dental post-care instruction SMS script
Hi (Patient’s name), we hope you are doing well. For the best results from the dental treatment you had with us, please follow these post-care instructions (insert URL). For any concerns, feel free to text or call us at (number).
Missed dental appointment follow up sample SMS
Hi, (Patient’s name). We regret that you missed your appointment with us today. To reschedule your appointment, text us back with your preferred time and date, and we will book the slot again for you.
Dental recall text message sample
Dental SMS recalls can not only help in improving patient satisfaction but can also ensure your patients keep coming back to you for their yearly checkups or dental clean-ups. Use these dental recall scripts to send recall SMS to your patients next time.
Template 1: Hello, (Patient’s name). It’s time for your regular dental check-up! When would you like to schedule your appointment? Please reply with a date and time that works for you.
Template 2: Hi, (Patient’s name). It’s been six months since your last dental check-up. When would you like to come in for your next appointment? Please reply with a date and time that suits you.
Patient feedback & reviews templates
If you wish to receive feedback from your patients to improve patient care or simply want them to leave an online review to build brand reputation, check out these dental script examples:
Script for requesting dental patient review
Template 1: Hi, (Patient’s name). Thanks for your recent visit to (Clinic’s name). We’d love to hear how your experience was with us. You can leave us a review here (URL).
Template 2: Hi (Patient’s name), hope you’re doing well! We’d be grateful for your feedback on your recent visit to (Clinic’s name). Share your experience with us at (URL). Thanks!
SMS template for collecting survey response
Hi, (Patient’s name). You recently visited (Clinic name), and we would love to get your feedback on the treatment you received. Kindly take this survey (URL) to help us serve you better. Thanks!
Dental preventive health & care screening SMS samples
Patients often do not remember when it’s time for their annual dental checkup, clean-up, or any other dental service. So use these preventive health & care screening SMS samples to encourage your patients to take care of their dental health.
Template 1: Regular dental check-ups can help prevent oral health issues. Schedule your screening today by calling or sending a text message to us at [Dental clinic phone number].
Template 2: Stay on top of your oral health with a preventive dental screening. Call us at [Dental clinic phone number] to arrange your appointment.
Dental treatment & medication reminder templates
To get the best results from dental treatments, patients should be asked to adhere to their treatment plans. Use these free dental treatment & medication reminder templates next time to reach out to your patients:
Dental medication reminder template
Template 1: Hello, [Name]! Just a friendly reminder to take your dental medication as prescribed for speedy recovery.
Template 2: Hey! It’s time for your medication. Please remember to take it as directed for your continued health and progress.
Dental refill reminder template
Hi, [Patient name], Friendly reminder to refill your dental medication to ensure continuous treatment. Reach out to your pharmacy or dentist if you need help.
Dental marketing & promotion templates
Text message templates for dentists do not need to be limited to patient communication. Use these free dental sms templates, to promote or market your dental care related services with your patients next time.
SMS script for promoting dental services
Hey there! (Dental clinic’s name) is now offering teeth whitening services for the most affordable price. Book an appointment with us today by replying to this SMS.
SMS script for hosting an event
Hi, (Name). We are running a free dental check-up drive on (Date) from (time). Register today using this and get your free dental check-up done.
How to Send Dental Office Text Messages Using Emitrr Templates?
Emitrr is one of the best patient communication software using which you can easily send SMS or emails to your dental patients, be it for appointment reminders, appointment rescheduling, post-care instructions, and more.
To send dental office text messages using Emitrr, follow these simple steps:
1. Log in to Emitrr’s dashboard, and click on send, and then select “new message.”
2. A message box will appear; now click on templates.
3. Now you will be able to see a list of pre-existing sms templates. You can either choose one of those templates or simply draft a new message by copy-pasting the templates shared in this guide.
4. To use the templates shared in this blog, simply click on “create template” and copy-paste the template of your choice as shown below.
5. Now, look for the template that you’ve just created, select it, choose your recipients and click on send.
How to Use Templates on Emitrr?
FAQs
Here’s an example of a dental appointment text: Hello! This is a reminder of your upcoming dental appointment scheduled for [Date] at [Time]. Please remember to arrive 15 minutes early. If you need to reschedule, please contact us at [Phone Number]. Thank you!
If you wish to send SMS to your dental patients, then you can implement a dental patient communication software like Emitrr. Emitrr offers features like link sharing, two-way communication, SMS automation, etc.
A dental appointment reminder SMS should contain the date and time of the appointment and the option to allow the patient to reschedule or cancel the appointment easily.
Conclusion
By utilizing dental appointment reminder software, you can automate patient communication and allow your staff members to focus on patient care. Emitrr is one of the best software to consider for this purpose; you can book a demo with us to learn more. Additionally, if you want to utilize these dental office text messaging templates, you can do that on Emitrr or even on your current software.
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