Top 6 Practice Scheduling Software

Introduction

In today’s fast-paced healthcare environment, efficiency is everything. Healthcare practices need to minimize their operation time, be more efficient and focus more on caregiving. Here’s when Practice management software comes handy to help healthcare providers manage their daily operations more efficiently. It covers various tasks, including patient scheduling, billing, and record keeping. One of its most important features is practice scheduling software, which gives patients the power to book their own appointments using different methods. Whether they need an annual checkup, a regular visit for a chronic condition, or an urgent sick visit, patients can easily choose the type of appointment they need.

You can let the patients pick days and times that work best for them, the software helps cut down on no-shows by sending out appointment reminders and keeps appointments on track. With healthcare organizations facing more clinical and administrative tasks than ever, finding ways to streamline operations is crucial. Practice scheduling software helps healthcare practices run smoothly and efficiently without interruptions.

Let’s take a look at some popular scheduling software solutions across different industries.

Top 6 Practice  Scheduling Software

1. Emitrr
2. Acuity Scheduling
3. Appointy
4. Genbook
5. Setmore
6. SimplyBook.me

Benefits of Practice Scheduling Software

Reduced No-Shows

Patients often miss out on appointments if their timings clash with other commitments. When the patients pick up their own time, the likelihood of no-shows decreases significantly. You can also send out appointment reminders to the patients to ensure they show-up to your office. 

Flexibility To Patients For Appointment Booking 

Patients can easily book appointments at their convenience, choosing times that work best for them. The patients simply need to visit the website, choose a day, date and time, choose a healthcare provider and book an appointment.

Streamlined Operations

The practice scheduling software simplifies the scheduling process, freeing up staff time for other important tasks. It brings down the operations time and keeps the staff free from those phone calls and manual appointment bookings.

Better Resource Management

With streamlined operations, the staff can focus on important tasks like assisting in examination rooms and managing medical staff for other healthcare assistance. The resources can be efficiently managed to do more important things besides patient appointment management.  

Increased Patient Satisfaction

By giving the control in patients’ hands to schedule their appointments, practices can boost patient experience. The practice scheduling software makes it easier and flexible for the patients to book appointments making their journey satisfying. 

Features To Look For In Practice  Scheduling Software

Automated Reminders

Automated reminders allow practices to easily send appointment reminders to patients, ensuring they stay informed and prepared. You can customize the timing of these reminders to suit your needs, whether it’s two days before, one day before, or even one hour before the appointment. This flexibility helps maintain high attendance rates and reduces no-shows. Automated reminders also relieve staff from the time-consuming task of manually sending reminders, allowing them to focus on more critical tasks. Reminders can be sent via text, email, or phone calls, offering multiple touchpoints to effectively reach patients and ensure they remember their appointments.

Two-Way Calendar Sync

The two-way calendar sync feature enables seamless integration between Electronic Medical Records (EMR), Practice Management Systems (PMS), and the scheduling software. This synchronization ensures calendars are constantly updated, minimizing the risk of double booking and other scheduling conflicts. When patients schedule an appointment, the software only displays available slots, reflecting real-time updates from both the EMR and PMS. This streamlines the scheduling process and enhances operational efficiency by ensuring accurate and up-to-date availability.

Integrations

Integrating patient scheduling software with an EHR/EMR ensures that essential data, such as appointment bookings, are synchronized between both platforms. Here’s what an effective integration between your PMS and scheduling software should allow you to do:

• Synchronize Appointments: An appointment made through the scheduling software should also be reflected in the PMS, maintaining an up-to-date record of patients and their recent/upcoming visits. The software should only display available slots, avoiding double bookings.

• Real-Time Availability: The practice’s appointment booking links across the web (on the website, social media, and Google Business) should sync in real-time with the PMS, ensuring that booked slots are not displayed.

• Update Existing Records: When a recurring patient books an appointment, they should not become a new record in the PMS. Instead, their new information should update the existing patient record. Pre-filling patient information during the booking process can help achieve this.

• Omni-Channel Scheduling: Users should be able to book appointments from any preferred channel. Practitioners need scheduling options available in all relevant places, including the practice website, social media channels (Instagram, Facebook, Twitter), and the Google Business Profile.

When choosing patient scheduling software, ensure it supports multiple scheduling options and integrates seamlessly with your PMS to streamline the booking process and improve operational efficiency.

Digital Forms

Digital intake forms enable patients to complete necessary paperwork before their appointment, streamlining office operations and saving valuable time. This eliminates the need for patients to fill out paper forms upon arrival, making the check-in process smoother and more efficient. Scheduling software can securely send and receive these digital forms, ensuring compliance with HIPAA guidelines and protecting patient information.

Secure Communication

The secure messaging feature lets you safely exchange protected health information (PHI). Whether you need to send or receive patient records or digital intake forms, you need software with end-to-end encryption. Secure messaging does this by sending a secure link to the patient, which takes them to a secure portal where they can communicate with providers in a HIPAA-compliant way. 

Deep Look Into Top 6 Practice  Scheduling Softwares

Emitrr

Emitrr is a powerful practice scheduling software designed to streamline appointment booking and management for healthcare providers. It offers user-friendly features like automated reminders, real-time calendar syncing, and secure messaging, ensuring a seamless experience for both patients and staff. By integrating with existing EHR and PMS systems, Emitrr helps reduce no-shows, improve efficiency, and enhance patient satisfaction.

Emitrr offers features more than just practice scheduling that can help you improve patient communication. 

Emitrr Features

• Appointment scheduling 
• Appointment reminders
• Digital Forms 
• Calendar management and calendar sync 
• Personalizations 
• Review Requests 
• Automated recall
• Real-time Scheduling 
• Reporting
• SMS Messaging 
• 2-way communication
• Secure Messaging
• Conversation Management

Emitrr Support Channels

• Phone
• Live rep
• Chat support
• Email
• FAQs
• Knowledge base  

Emitrr Reviews

Emitrr Pricing

Starts at $99

Emitrr Integrations

• AthenaHealth
• Denticon
• Curve Hero
• Dentrix
• Dentrix Ascend
• Dentrix Enterprise
• DrChrono
• Dolphin
• Eaglesoft
• eClinicalWorks
• Orthotrac
• OpenDental
• Practiceworks
• Kareo
• Acuity Scheduling
• HousecallPro
• Zapier
• HubSpot
• Mailchimp
• And more

Acuity Scheduling

Acuity Scheduling is a powerful online appointment scheduling software designed to streamline booking processes for businesses of all sizes. It offers customizable scheduling options, automated reminders, and seamless integration with various calendars and platforms. With Acuity, practices can efficiently manage appointments, reduce no-shows, and enhance customer experience.

Acuity Scheduling Features

• Customizable scheduling options
• Automated reminders
• Calendar integration
• Patient self-scheduling
• Intake forms 
• Customer support

Acuity Scheduling Support Channels

• Chat support
• Email
• Knowledge base

Acuity Scheduling Reviews

Acuity Scheduling Pricing

Best price at $49 per month

Acuity Scheduling Integrations

• Zoho
• Zapier
• Salesforce
• Gmeet 

Appointy

Appointy is an intuitive online scheduling software designed to simplify appointment booking for businesses across various industries. It offers features such as automated reminders, online payments, and seamless integration with popular calendar systems. With Appointy, businesses can enhance their efficiency, reduce no-shows, and provide a better customer experience. 

Appointy Features

• Automated reminders
• Online payments
• Calendar integration
• Patient self-scheduling
• Customizable booking page

Appointy Support Channels

• Knowledge Base
• Email Support

Appointy Reviews

Appointy Pricing

The best pricing plan for Appointy is for $79

Appointy Integrations

• Google Calendar
• Outlook Calendar
• Office 365 Calendar
• Zoom
• Microsoft Teams
• Stripe
• PayPal
• Square
• Facebook
• Instagram
• WordPress
• Zapier
• Google Analytics
• Google My Business

Genbook

Genbook recently got acquired by Booksy. It is an easy-to-use online appointment scheduling software for small businesses in wellness and personal care. It helps you manage bookings, clients, and payments all in one place. With Genbook, you can simplify your scheduling, keep your clients happy, and run your business more smoothly.

Genbook Features

• Online appointment booking
• Automated reminders
• Patient management
• Payment processing
• Calendar integration
• Review management
• Reporting and analytics

Genbook Support Channels

• Knowledge Base
• Email

Genbook Reviews

Genbook Pricing

Pricing starts from $25 per month.

Genbook Integrations

• Google Calendar
• Apple Calendar
• Outlook Calendar
• Facebook
• Instagram
• Stripe
• Square
• Google My Business
• QuickBooks
• Xero
• Zoom
• Mailchimp

Setmore

Setmore is an online appointment scheduling software that makes managing bookings easy for businesses. It offers features like automated reminders, online payments, and calendar integrations. With Setmore, you can simplify your scheduling, reduce no-shows, and keep your patients happy.

Setmore Features

• Online appointment booking
• Automated reminders
• Online payments
• Calendar integration
• Staff scheduling
• Customizable booking page
• SMS and email notifications
• Reporting and analytics

Setmore Support Channels

• Knowledge Base
• Email
• Chat

Setmore Reviews

Setmore Pricing

Starts at $5 per month per user.

Setmore Integrations

• Google Calendar
• Outlook Calendar
• Apple Calendar
• Zoom
• Facebook
• Instagram
• Square
• Stripe
• PayPal
• Mailchimp
• QuickBooks
• Xero
• Google My Business

SimplyBook.me

SimplyBook.me is an easy-to-use online scheduling tool that helps businesses manage appointments. It provides features like customizable booking pages, automated reminders, and payment integrations. With SimplyBook.me, you can streamline your scheduling and improve your client experience.

SimplyBook.Me Features

• Appointment scheduling 
• Reminders 
• Booking Management 
• Form Management 
• SMS Messaging 
• Team Calendar 

SimplyBook.Me Support Channels

• Live Chat
• Knowledge Base
• FAQs
• Email

SimplyBook.Me Reviews

SimplyBook.Me Pricing

Starts from a Free plan to $83 per month.

SimplyBook.Me Integrations

• Salesforce
• Google Calendar
• Zapier
• API integrations

Why Is Emitrr The Best Practice  Scheduling Software?

After evaluating various top practice scheduling software options, we found that Emitrr stands out as the best choice. Here’s why:

Cost-effective Practice Scheduling Software

Emitrr offers a great deal at just $99 a month. For this price, you get not only scheduling and appointment features but also other valuable tools like two-way texting, calling, and reputation management. Unlike other options, which charge extra for these additional features, Emitrr includes everything in one affordable package. This means you can save a lot of money in the long run by choosing Emitrr.

Simple And Smooth Integrations

With Emitrr, you can import your entire contact list in just a few clicks. Our technical support team ensures a quick and seamless integration, so all your contacts are on one platform without any data inconsistencies.

Emitrr offers over 500 integrations, including major practice management systems (PMS) like Dentrix, Denticon, OpenDental, and more. Designed specifically for dentists, Emitrr isn’t a generic scheduling platform; it provides deep, specialized integrations with these PMSs to meet your unique needs.

Features Enhancing The Entire Patient Journey

Emitrr offers a comprehensive suite of features that support the entire patient journey, from scheduling appointments to bringing patients back for follow-ups. Here are some key features:

• Appointment Reminders: Send automated or manual reminders to ensure patients never miss an appointment.
• Digital Patient Intake Forms: Securely send and receive patient intake forms online.
• PMS Data Syncing: Automatically sync form data to your practice management system (PMS).
• Appointment Status Updates: Update appointment statuses directly in the PMS.
• Review Requests: Request reviews from patients after their appointments.
• Hygiene Recall: Remind patients to return for hygiene check-ups when due.

Additionally, you can view and manage appointments directly from your calendar using various filter criteria:

• By provider
• By visit type
• By patient
• By date range

FAQs

Conclusion

Practice scheduling software lets patients book appointments at their convenience by displaying available time slots for providers. This reduces the workload on your staff, allowing them to focus on essential tasks like patient care.

With online practice scheduling, you can also cut down on call volume and reduce no-shows through automated appointment reminders. These systems typically integrate with EHR/EMS platforms, ensuring that all patient updates are tracked in a HIPAA-compliant manner.

Experience the benefits of streamlined scheduling. Book a demo with Emitrr today to start improving your practice!