Calendly SMS Integration 

Introduction 

10 million. That’s the number of Calendly users worldwide. Did you know that around 50k businesses use this scheduling platform on a daily basis? 

As a Calendly user yourself, we bet you’d also be adapting to the changing landscape with respect to connecting with people. You’d also be facing challenges with respect to uninformed cancellations, rescheduling meetings, and team collaboration. What if we told you that there was a solution to overcome all these challenges with just SMS? 

Yes, all you need is SMS to reduce no-shows, automate your workflows, and streamline processes. A Calendly SMS Integration with a business texting software like Emitrr will fill all those operational challenges. 

Why should you integrate SMS with Calendly? 

Here are some reasons you need a Calendly SMS integration: 

1. Always stay in the loop about upcoming meetings 
2. Make easy changes in schedules and never miss an event 
3. Reduce no-shows by 90 percent through automated reminders 
4. Save 2-3 hours of daily time spent following up with invitees manually
5. Manage all conversations with Calendly, no learning curve involved 
6. Fill up last-minute cancellations seamlessly and create active waitlists 
7. Personalize communications and build robust relationships with clients 

What all can you achieve with a Calendly SMS Integration?

Here are three core goals that you can accomplish with a Calendly SMS Integration: 

Goal-1: Reduce no-shows 

Did you know that out of all no-show appointments/meetings, 38% of people said that they ‘simply forgot’. Integrating SMS with Calendly can help reduce no-shows by a whopping 90%. Here’s how you can minimize no-shows:

• Send automated reminder texts to invitees 
• Set the cadence/frequency of reminders – weekly, daily, hourly, or on the same day
• Reconfirm booked events with automated confirmation text messages 
• Use editable SMS templates to personalize your reminders
• Write back confirmation status immediately 
• Allow people to reschedule or cancel events/meetings via text messages 

Emitrr customers have seen a revenue uplift of 30% on average by setting up automated reminders and reducing no-shows.

Goal-2: Automate workflows 

You cannot spend your entire time and effort figuring out who all customers are scheduled for meetings and who you need to send reminder messages to. That’s because you can automate this entire process! Here’s how automating workflows becomes seamless with a Calendly SMS Integration: 

• Integrate your calendars with Emitrr, manage your schedule seamlessly 
• No more manual text reminders and confirmations, automate the entire process 
• Schedule personalized automated follow-ups for unconfirmed customers
• Schedule a campaign for unconfirmed appointments, no-shows, and last-minute cancelations
• Schedule text messages to be sent out later 
• Allow invitees to opt-in/opt-out of text messages

Goal-3: Send messages at scale 

Irrespective of the Calendly plan you’ve chosen, you must integrate it with SMS if you wish to save time. You will be able to save time when you scale your messages. Here’s how: 

• Schedule a campaign for unconfirmed appointments, no-shows, and last-minute cancelations
• Pause automated campaigns and reminders at any point. Send personalized SMS follow-ups
• Send mass text messages to all/selected contacts in case of event cancellations or rescheduling. For example: “Hey {first name}, our clinic will stay closed for the next 3 days due to bad weather conditions. Please reschedule a time post {date}. We apologize for the inconvenience caused. Stay safe.”
• Send group texts to internal members/invitees about any changes in event timings 

Integration options 

When it comes to Calendly SMS integrations, there are two routes you can take:

• You can use Calendly’s in-built SMS feature 
• You can use a SaaS platform like Emitrr 

You must be already using the in-built feature of Calendly wherein you would have to create a workflow every time there’s a new event. Right? 

To create a workflow, you’d need to add various variables, depending on the nature of the event. For example, let’s look at this image: 

Source: Calendly

Here, “Invitee First Name”, “Event Name”, “Event Date”, “Event Time”, and “Event Organizer Name” are some of the variables you can add. Here you would need to create variables every time you send a message for a meeting. Moreover, in such messages, the response or action is limited. 

On the other hand, when you use a SaaS platform like Emitrr, all you need to do is send the Calendly meeting link to the support staff and they’ll ease the process of creating workflows for you. Right from conversing with invitees in real time to handling cases of rescheduling, confirmation, and cancellation; all processes will become seamless. 

With Emitrr, you will be able to track and manage the status of all meetings and send multiple follow-ups for unconfirmed meetings. This will help reduce the workload internally and enhance overall productivity. With Emitrr, the entire process of scheduling meetings becomes a breeze. 

Frequently Asked Questions 

Conclusion 

SMS is the way forward if you want to witness your business grow by leaps and bounds. As a Calendly user, you cannot solely depend on its built-in messaging feature as it is not as diverse as you’d like it to be. It is because creating workflows is a task, responses, and actions are limited and it is time-consuming. 

With Emitrr’s diverse messaging features, you can do a lot more than just create workflows; and make the entire texting process pretty seamless; thereby strengthening your relationships with your clients. 

Diverse features, flexible pricing, and excellent support are some key areas that Emitrr takes pride in, and hence it is the best integration option available in the market. Check out what our customers have to say about us here – https://www.capterra.com/p/215815/Emitrr/reviews/

Are you ready to explore what this integration has in store for you? Book a demo and ensure uninterrupted customer communication and engagement.