Introduction
Text messaging is a valuable tool for businesses, small and large; as it helps cater to the growing needs of such businesses without costing a ton of money. Like all other businesses, recruiting firms are also increasingly adopting text messaging as an ideal form of communicating with potential employees; to streamline their hiring processes.
Did you know that about 75% of staffing firms are expected to grow between 10-30% in the year 2024? Imagine how much traction these firms will garner if they leverage text messaging into their operations. Considering that 89% of candidates prefer texting over calling or emailing to connect and engage with potential employers; it is clear that if you’re hiring, then you need to adopt text recruiting.
What is text recruiting?
Text recruiting is the process of using SMS to communicate and engage seamlessly with job seekers during the course of the hiring process. Not only does this process improve your response rates by 50%, but also paves the way for a faster recruitment process.
To be able to channel the benefits of texting your way, you need a robust texting platform for recruiting that allows you to streamline your entire hiring process and helps you build a more efficient pipeline.
What is a text recruiting software?
A text recruiting software is a solution that helps you undertake the hiring processes seamlessly. If you are an employer wanting to hire the best talent out there; you need text recruiting software that has rich conversational features. You need a text recruiting service that enhances your productivity, helps build engagement, boosts conversions, and speeds up your hiring process.
In 2024, there are 7 such text recruiting software that are ruling this space with their capabilities; and we think you should check them out. Stay tuned and find the platform that best aligns with your needs!
Top 7 Text Recruiting Software
Here are the top 7 text recruiting software for 2024 that you must check out:
- Emitrr
- Emissary
- Brazen
- Sense
- SimpleTexting
- Text-Em-All
- TextUs
Emitrr
Emitrr is a popular text recruiting platform that is built for modern recruiters who want to make their talent search more streamlined. This text recruiting platform encompasses rich texting capabilities that make your hiring process easier and more optimised.
Features of Emitrr for recruitment texting
- Convert all your webchat conversations with potential candidates to text
- Send messages to candidates from one single dashboard
- Use custom keywords to attract more candidates through text recruiting
- Allows candidates to apply from anywhere using shortcodes
- Manage responses from different platforms from one dashboard
- Text-enable your existing number to send and receive messages
- Use saved templates to answer FAQs related to the recruitment process
- Assign conversations to team members and add notes for their reference
- Make reference notes to set a context for every candidate conversation
- Schedule interviews and send automated recruitment text reminders
- Send messages at scale for job vacancies, candidate recalls, follow-ups, and more
- Schedule text messages to be sent out at later dates
- Manage internal conversations through group texting
- Reach out to multiple candidates at once by sending mass text messages
- Communicate emergency alerts and announcements for your candidates at scale
- Integrate with your current ATS and streamline the hiring process
- Set up multi-touch messaging employee outreach campaigns
- Monitor your text marketing campaigns and track recruitment metrics
Emissary
Emissary is another popular text recruiting software that allows recruiters to ease the process of candidate engagement. This software is for enterprises that are looking forward to saving time and effort by blending texting and AI.
Features of Emissary
- Engage in 1:1 texting with candidates from anywhere
- Launch text recruiting campaigns
- Personalize your messages at scale
- Integrate the text recruiting software with your staffing software
- Send mass text messages to reach out to multiple candidates at once
- Set up recruitment chatbots to enhance candidate experience
- Manage all conversations with candidates in one dedicated inbox
- Allows candidates to apply from anywhere using shortcodes
Brazen
Brazen is a complete text recruiting software that allows you to engage with talent seamlessly and garner faster responses. Not only can you chat with candidates in real time but also capture candidate information and assign recruiters to specific jobs.
Features of Brazen
- Engage in 1:1 texting with candidates from anywhere
- Route qualified candidates for real conversations via the recruiting chatbot
- Answer FAQs with text and video replies
- Track all conversations and analyze key metrics
- Integrate all information into your ATS platform
Sense
Sense is a popular talent engagement platform that helps you hire faster, without spending too much money. With this text recruiting software, you get better response rates, faster replies, and enhanced productivity.
Features of Sense
- Launch text recruiting campaigns
- Engage in 1:1 texting with candidates from anywhere
- Send group broadcasts to increase your productivity
- Manage all conversations with candidates in one dedicated inbox
- Manage your contacts easily by integrating the software with your ATS
SimpleTexting
SimpleTexting is a text recruiting software that allows you as recruiters to reduce the hiring time and get more job applicants through text messaging. This text recruiting service allows you to manage your time and workload better.
Features of SimpleTexting
- Assign conversations to team members to ensure that no candidate is missed out
- Manage all conversations with candidates in one dedicated inbox
- Integrate the text recruiting software with your staffing software
- Personalize your messages at scale by sending mass text messages
- Engage in 1:1 texting with candidates from anywhere
- Keep a record of the recruitment process
TextUs
TextUs is a text recruiting platform that equips you with the right tools to reach out to candidates and create a robust recruiting pipeline. With its capabilities, you can push job postings seamlessly, thereby ensuring that you source the best candidates for the job.
Features of TextUs
- Personalize your messages at scale
- Manage your contacts by integrating the software with your ATS
- Send mass text messages to reach out to multiple candidates at once
- Engage in 1:1 texting with candidates from anywhere
- Launch text recruiting campaigns
- Send group broadcasts to increase your productivity
Text-Em-All
Text-Em-All allows you to fulfill your recruiting, staffing, and talent acquisition needs with its text recruiting capabilities. You can easily speed up your hiring process by integrating text messaging into your operations, and a text recruiting platform like Text-Em-All is a good fit.
Features of Text-Em-All
- Text-enable your existing phone number to engage with candidates
- Develop custom reports and track metrics
- Have two-way text conversations with applicants
- Personalize your messages at scale by using templates
- Set up autoresponders to improve candidate experience
- Automate responses by setting up keyword triggers
- Schedule text messages related to job postings in advance
- Launch text surveys for job applicants
Why Do You Need A Text Recruiting Platform?
A text recruiting software is a valuable tool if you want to optimize your recruitment process in this digital age. Here are some key reasons why investing in a text recruiting platform is the best way ahead for you as a recruiter:
Automate routine texting
Recruiting the right candidates can be a tedious process and is usually strenuous and can seem never-ending especially when the process is not streamlined and can lead to a waste of time and resources for recruiters and candidates both.
If you have been spending 3-4 hours daily, texting candidates manually, then you need to stop right there because you can automate most of the hiring process. Whether you’re scheduling interviews or following up with candidates; you can automate all such tasks with the help of a text recruiting solution.
Speed up the hiring process
With the help of a text recruiting software, you can reach out to candidates more effectively and efficiently; follow up with them in a timely manner; and get hires that fit your needs. Without such a platform, we bet it would be overwhelming for you when you have thousands of candidates to reach out to, and select the right candidates. A text recruiting platform helps speed up the process and allows you to fill positions quickly.
Comply with industry standards
Did you know that you cannot send text messages to candidates unless you have a pre-existing relationship with them or they have opted-in to receive messages from you? Well, if you don’t want to invite trouble from TCPA or FCC, then you need to comply with the texting regulations set up by these bodies. With a text recruiting platform, you can get opt-in consent from your candidates and conduct the entire hiring process smoothly. For example, in your job application text, you can add a sentence saying ‘Reply STOP to unsubscribe’.
Improve communication
With a text recruiting app, you can streamline communications both internally and externally. You can launch campaigns targeting candidates and interact one-on-one with the candidates that match the job profile. Also, you can ensure team collaboration by assigning certain communications to your team members and leaving notes for their reference. This way you can ensure smooth communication across different channels and teams and improve your conversion rates.
Reduce time and money
Texting candidates is more time-saving than writing long emails or calling them one by one. Emailing and calling are simply not efficient as you end up wasting a lot of time. Whereas when you invest in text recruiting software, you can handle all communications with your candidates via text, which will help you reach out to candidates faster, schedule and confirm interviews more efficiently, and reduce the time, effort, and money spent on cold calling.
Keep a record of communications
With a text recruiting platform, you can keep a record of all your conversations and even track detailed metrics such as failed messages, response rates, and more. Right from promoting job opportunities to capturing the responses in your database; a text recruiting platform will store all your communications safely so that you can refer back if needed.
Features To Look For In A Text Recruiting Service
One-On-One texting
Once you add texting functionality to your staffing tools, you can easily text your candidates from anywhere you like. If you get messages across different platforms from your candidates, such as LinkedIn, Facebook, WhatsApp, or any other platform that you have posted your job listings on; all those conversations will appear in one centralized dashboard. This will make it easier for you to engage in one-on-one conversations with your candidates via text messaging.
Text Campaigns
Whenever you need to announce job openings or invite candidates to a mega hiring event, you can always launch campaigns for the same. With a text recruiting software, you can send thousands of text messages at once and get faster responses. With such a platform, you can import your contacts, create lists to segment your audiences, and set up multi-touch text recruiting campaigns.
Recruiting Chatbots
With a text recruiting platform, you can make use of a recruiting chatbot that takes care of all initial communications with the candidates. The Recruiting chatbot is a great assistant to have when you have too many things on your plate and need someone to answer questions regarding job vacancies, job fairs, and other important information on your behalf. This will help you streamline your hiring pipeline.
Shortcodes
With a text recruiting platform, you can have a dedicated short code number for your business, that you can use to send SMS campaigns. Using shortcodes will help you garner direct responses from your candidates that can further translate to high-quality interactions. When candidates can apply for jobs via text messages, there will automatically be less friction and more engagement.
Auto-Replies
Pick a text recruiting software that allows you to quickly respond to any candidate inquiries even outside business hours. The texting auto-reply feature will help you save time and resources that you can direct to more important tasks; while also eliminating the possibility of slow responses. Immediate responses will act as a game changer and will help improve the overall candidate experience.
Keywords
With the keywords feature, you can easily automate responses on the basis of keywords that your candidates use to reply to your messages. With the help of a text recruiting platform, you can set up numerous keywords like ‘JOB’ or ‘APPLY’ that trigger an automated response from your end. This response could be a link to the job application portal. This will make the application process seamless and will improve response time as well.
Personalization
If you want to build stronger connections with your applicants and improve overall candidate engagement; then personalization is an important feature to have in a text recruiting software. With this feature, you can customize your messages at scale by adding and altering some properties while composing your message. Personalization builds a sense of credibility, which further portrays your organization in a positive light.
Analytics
Analytics help you track the success of your text recruiting campaigns. They showcase your strengths and pinpoint your areas for improvement, which further help you prepare your next strategies for text recruitment campaigns. Also, detailed reporting metrics can give you insights into candidate behavior and allow you to tailor your strategies accordingly. Look for a text recruiting platform that offers such functionality.
Text Recruiting Templates
Eliminate all the guesswork by using text recruiting templates to converse with your candidates. Not only will this save you a lot of time that you used to spend writing messages from scratch, but will also double down on engagement with talent. Are you looking for SMS templates specific to your use case? Check this out – https://emitrr.com/blog/recruiting-text-templates/
Integration With ATS
Your ideal text recruiting software must integrate with your talent management software or your ATS. make sure to contact the support team of your chosen software and ask them whether they offer such an integration. An integration functionality will ensure a smooth recruitment process and will streamline your workflows.
Mass Text Messaging
Let’s say you’re conducting a mega job fair in your area and you want maximum participation for the same. You decide to pull out your database of 2000 candidates and decide to send them a text message informing them about the job fair. Sending messages individually to each of these candidates can be both time-consuming and frustrating. Therefore, to make this more efficient, mass text messaging is the best way forward. All you need to do is pull your contacts, type your message, and hit send! Pick a text recruiting service that offers mass texting as a functionality.
Group Texting
If you need to converse internally, then group texting is a great way to do that. With the same text recruiting software, you can create a closed group consisting of all your team members and you can converse in real-time with all of the employees. Collaborating on the platform will help you and your team members stay on track and ensure smooth communication.
Text-Enable Number
You can have your existing business number enabled for recruitment texting. This means that you don’t need to buy an additional number specifically for texting, you can use your existing business number for the same. Pick a text recruiting platform that helps you get your number text-enabled.
Centralized Dashboard
With a text recruiting software, you get a centralized dashboard that allows you to send and receive messages from one single place. You need not switch between apps as all conversations accumulate under one roof, and you can easily communicate and engage with your candidates from that dashboard. A shared inbox also means that you can easily assign conversations to your team members, thereby ensuring a smooth hiring process.
Use Cases Of A Text Recruiting Platform
Here are some ways you can use a text recruiting platform:
- Invite candidates: If you like one particular candidate, you can send them an interview invitation with a text message. In that invite, you can introduce yourself and your organization; and can also mention instructions related to the interview.
- Schedule/reschedule interviews: If you want your potential hires to schedule their own interviews, you can do so by attaching interview scheduling links in your text messages.
- Follow-up after job fairs: You can follow up with promising candidates immediately after the job fair by sending a text message. Your message can include the steps forward for the chosen candidates.
- Onboard new employees: Ease out the employee onboarding process by sending your required onboarding materials to the selected candidates. You can also share documents related to your company policy, or even training vidoes; all via text messaging.
- Re-engage talent: Let’s say you have vacant positions for certain roles and you want to reconnect with some applicants from the past. You can send them a text message asking if they’re interested.
- Keep internal notes on candidates: With text recruiting software, you can track every candidate’s timeline and add notes for them, to add context for your team members. This will ensure that everyone is on the same page.
- Send out job alerts: If you have vacancies and want to attract top talent, a job alert text message is a great way to go about it.
- Conduct initial screenings: Ask away any important questions that you might have for your candidates in the initial screening process itself. You can skip phone calls and conduct a basic screening via text messaging itself.
- Answer questions: With a text recruiting platform, you can converse with candidates and answer any questions that they might have regarding the recruitment process.
- Confirm schedules: If you have interviews scheduled, you can send a reminder text asking candidates to confirm their appointments. This will reduce no-shows and improve candidate experience.
- Send emergency notifications: Let’s say you have to shift interviews to some other day due to an emergency. In that case, you can send a text message to all the scheduled candidates.
Why Is Emitrr The Best Text Recruiting Software For Your Recruiting Firm?
Emitrr is a complete candidate communication and engagement tool that helps you reach your candidates where they exactly are. With this texting software for recruiting, you can reach a larger number of candidates in a shorter period and deliver the best hiring experience.
It is a great tool that lets you automate repetitive follow-ups and engage candidates at every stage. It plugs in with your ATS and creates a seamless integration for recruiters to communicate with candidates. Emitrr encompasses every single functionality that you would need to ensure a seamless recruitment process. Want to know how Emitrr fits your use case? Book a demo now – https://emitrr.com/lp/book-a-time/
Text Recruiting Software FAQs
With a text recruiting software, you can reach out to applicants faster, improve response rates, enhance internal communication, and automate routine tasks. It is a tool that enhances your productivity by reaching a larger group of candidates simultaneously and creating the best hiring experience by responding quickly and interacting with them with a reduced response time.
A text recruiting platform is a solution for employers who are looking forward to streamlining their hiring process. With a texting platform for recruiting, you can maximize candidate engagement and experience, without having to spend a lot of time and money.
Sending a recruitment text message is as easy as sending a normal text message. You just need to select your contact, type your message, and hit send. You can also automate this process by setting up autoresponders and using templates.
With a mass texting service for recruiting, you can send text messages to thousands of candidates at once. You can even personalize these messages at scale by adding properties like first name and last name.
As per the FTC, you can send text messages to candidates only if you’ve gathered their express written consent. If you do this without their consent, you are liable to pay hefty fines for non-compliance.
Recruiters send text messages instead of emails because text messages have high open and response rates as opposed to emails. Also, since most candidates prefer receiving communications via text, recruiters want to leverage this power of text messaging to select the right candidates for their firms.
Conclusion
Text recruiting software enables businesses to more easily connect, interact, evaluate, and select candidates from larger, more qualified talent pools. These solutions, which are fuelled by unmatched candidate reach and data-driven automated engagement, result in improved recruiting KPIs. Not only it can significantly improve conversion rates and increase the number of recruits by – Increasing candidate reach, improved response rates, automated nurturing, data-informed optimization, and an enhanced candidate pool. If you want to have the best people for your organization, you need to put your best foot forward and work smarter. For the same, a text recruiting platform is all you need. If you have chosen yours, get ready to hire!
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