10 Best Online Dental Office Scheduling Software

If you run a dental office, you already know how much time gets spent just booking and managing appointments. Missed calls, back-and-forth scheduling, and no-shows don’t just waste time, they affect revenue and patient trust, too.

Online scheduling can change that.

It gives your patients the freedom to book on their own, anytime they want. And it takes pressure off your team by keeping your calendar organized and up to date.

But with so many options for scheduling software for dentists out there, how do you know which one is right for your clinic?

If you want answers to that, then read this blog. Here you’ll find the expert-recommended list of the top 10 online scheduling software that actually work well for dental clinics. So, by the end of this blog, you can find the one that fits your workflow and helps your practice run smoother.

Features To Look For In A Dental Appointment Scheduling Software

Not all scheduling tools are built for the realities of a dental practice. You need software that does more than just book an appointment; it should actively support your workflow, reduce administrative load, and enhance patient engagement.

Feature	Why It Matters
Real-Time Online Booking	Enables 24/7 patient self-scheduling, reducing call volume and missed opportunities.
Automated Reminders & Confirmations	Cuts down no-shows by prompting patients to confirm or reschedule in advance.
Waitlist Management	Fills last-minute cancellations automatically, keeping your schedule fully booked.
Multi-Provider/Multi-Location Support	Prevents overlaps, simplifies coordination, and scales easily across teams or sites.
Integrated Patient Communication	Streamlines two-way texting and updates without switching platforms.
Custom Time Blocks & Appointment Types	Ensures the proper procedures are followed at the correct times with the right resources.
Mobile Access	Gives staff and patients on-the-go control over scheduling and updates.
HIPAA-Compliant Data Handling	Protects patient information and ensures full legal compliance.
Analytics & Reporting	Tracks performance metrics and uncovers scheduling inefficiencies.
Practice Management System (PMS) Integration	Syncs data across tools to avoid double entry and manual errors.

Security & Compliance Requirements For Online Dental Scheduling Software

Dental appointment software handles sensitive patient data, which makes security and compliance non-negotiable. One breach or misstep can lead to legal trouble, financial penalties, and damage to your reputation.

Here’s what your scheduling platform must include:

HIPAA Compliance

The scheduling platform should fully comply with the HIPAA regulations. It covers everything, such as data encryption, secure access controls, audit logs, and business associate agreements. 

Data Encryption

All data, at rest and in transit, should be encrypted using industry-standard protocols (e.g., AES-256, TLS 1.2+). This prevents unauthorised access even if the data is intercepted.

Role-Based Access Control (RBAC)

Role-based access makes it a secure platform, where only authorized persons are allowed access to sensitive data. It will limit access to the people who are not supposed to operate it, and so the data will be safer.

Audit Trails

Every action, login, change, and message must be logged. In a security incident or audit, you need a complete history of who did what, and when.

Secure Patient Communication

Patient-facing messaging (texts, emails, forms) must be secure and compliant. This includes appointment reminders and confirmations.

Data Backup and Disaster Recovery

The platform should have automated, regular backups and a documented recovery process. Downtime isn’t just inconvenient, it’s risky.

Compliance Certifications

Look for third-party certifications or attestations, such as SOC 2, to validate the platform’s security controls.

Consent Management

Patients must have the ability to opt in and out of communications. The system should record and honour these preferences automatically.

In short: if the software doesn’t take security seriously, it shouldn’t touch your schedule, let alone your patient data.

Integrations Required In Online Scheduling Software For Dental Office

A scheduling system is only as good as the software that it interfaces with, particularly your Practice Management Software (PMS). If your scheduling program does not integrate seamlessly with your PMS, your staff is left to juggle monitors, manually sync appointments, and risk expensive mistakes.

That’s inefficient. And worse, it’s not scalable.

Smooth integration guarantees that appointment actions (new appointments, reschedules, cancellations, follow-ups) synchronize immediately with patient records, treatment plans, and clinical workflows.

Here’s how dental scheduling software should integrate with the leading dental platforms and why it matters:

PMS	Integration Benefits	Key Scheduling Use Cases
Dentrix	Real-time sync with patient profiles, appointment calendars, and clinical history.	Auto-fill patient info when booking. Thoughtful follow-ups tied to treatment codes.
Eaglesoft	Syncs appointment types with patient charts and treatment status.	Book hygiene vs. restorative in the correct time blocks. Link no-shows to recall workflows.
Open Dental	Open-source architecture allows deep, customizable scheduling automation.	Trigger automated recalls, overdue reminders, or alerts based on patient history.
Curve Dental	A cloud-native platform supports instant updates across multiple locations.	Cross-location scheduling, mobile booking, and synced calendars for remote teams.
Carestream Dental	Connects appointments with imaging and clinical diagnostics.	Schedule based on diagnostic urgency. Route specialist appointments appropriately.
Denticon (Planet DDS)	Built for multi-site, enterprise-level practices.	Centralized appointment data, location-aware scheduling, and performance tracking.
Carestream (All Versions)	Works with PracticeWorks, OrthoTrac, and WinOMS.	Specialty-driven scheduling: ortho recall systems, surgical prep, and post-op coordination.
Practice-Web	Lightweight but real-time sync is ideal for small to mid-size practices.	Direct links from the schedule to the patient file. Faster front-desk workflow and recall efficiency.

How To Choose the Right Scheduling Software for Dental Offices

Here are six key factors to consider when choosing the right online scheduling software for your dental office:

HIPAA Compliance

Dental offices handle sensitive patient information, so the software must be fully HIPAA-compliant. This ensures that all data, including appointment details and patient communications, is secure and protected under healthcare privacy laws.

Ease of Use

The platform should be intuitive. Your front desk staff shouldn’t need extensive training, and patients should be able to book or reschedule appointments with just a few clicks, on mobile or desktop.

Real-Time Calendar Syncing

Look for software that integrates with your existing calendar tools like Google Calendar, Outlook, or your dental practice management system. Real-time syncing helps avoid double-bookings and ensures everyone is on the same page.

Customizable Appointment Types

You should be able to set different appointment types (cleanings, fillings, consultations, emergencies), define durations, assign providers, and add buffer time between visits. This flexibility is crucial for managing patient flow effectively.

Automated Reminders and Confirmations

Choose a tool that sends automatic confirmations and reminders through text or email. This helps reduce no-shows, improves communication, and saves your staff time on follow-ups.

Smart Routing and Availability Management

The best tools offer features like provider matching or smart routing, which automatically assign appointments based on staff availability, skills, or patient urgency. This is especially useful for multi-dentist clinics or high-volume practices.

Top Online Scheduling Software for Dental Offices

• Emitrr
• Flex Dental
• YAPI
• RevenueWell
• PracticeMojo
• RingRx
• Ooma Office Pro
• Curve Dental
• Open Dental
• Klara

1. Emitrr

Emitrr is a robust scheduling platform built specifically for dental offices, combining online booking, automated reminders, and front-desk automation into one powerful, HIPAA-compliant system. It goes beyond basic scheduling with intelligent features that optimize chair time, reduce no-shows, and streamline patient engagement.

Key Scheduling Features of Emitrr

• Online Appointment Booking: Let patients schedule appointments directly through your website, 24/7.
• Automated Reminders: Reduce no-shows with SMS, email, and voice reminders triggered by calendar events.
• Smart Calendar Syncing: Real-time updates across your internal calendars and PMS.
• Mobile Access: Manage and view your appointment calendar on the go, from any device.
• Two-Way Texting: Confirm or reschedule appointments through direct SMS conversations.
• Recall & Recare Automation: Automatically remind patients when it’s time to return.
• Waitlist Management: Backfill last-minute cancellations by notifying waitlisted patients.
• Analytics Dashboard: Track scheduling efficiency, patient retention, and appointment history.
• AI-Driven Suggestions: Get intelligent time-slot recommendations based on procedure types and provider availability.
• Multi-Location Support: Handle scheduling for multiple offices or providers in a single view.

Pros

• Integrates with 1,000+ CRMs and platforms, including major dental systems.
• All-in-one communication and scheduling platform: bookings, reminders, and follow-ups.
• Built to scale across multi-location dental practices.

Cons

• Some advanced features are still being rolled out in phases.

Emitrr Integration

Emitrr offers 500+ integrations across industries, including dental, real estate, recruiting, and more, with platforms such as:

• MailChimp
• Denticon
• Zapier
• Salesforce
• HubSpot
• Facebook
• HouseCall Pro
• And many more

Emitrr Customer Support Channels

• Live chat
• Phone
• Email
• Knowledge base
• FAQs/Forum
• SMS

Pricing

• Scheduling starts with SMS features at $149/month. 
• Custom scheduling package pricing available upon request.

2. Flex Dental

Flex Dental integrates advanced scheduling capabilities directly with Open Dental and Practice-Web, giving practices real-time access to patient data and simplifying the entire appointment lifecycle. It enhances daily workflows by tying scheduling directly into treatment planning, recall, and patient communication.

Key Scheduling Features of Flex Dental

• Calendar Integration: Syncs seamlessly with Open Dental and Practice-Web for real-time updates and accurate availability.
• Innovative Scheduling Interface: Automatically surfaces patient data during appointment booking to reduce errors.
• Auto-Follow-Up: Automatically flags and prompts follow-up scheduling based on previous visits and treatment plans.
• Browser-Based Access: Fully accessible via any browser; local software install needed. Staff can schedule from anywhere.

Pros

• Seamless integration with Open Dental.
• Clean, intuitive interface that’s fast to train and easy to use.

Cons

• Only supports Open Dental and Practice-Web.
• Limited compatibility with third-party scheduling tools.

Flex Dental Integration

• Mango
• FlexSchedule
• FlexPlay
• Open Dental
• Practice-Web

Flex Dental Customer Support Channels

• Phone
• Email
• Live Chat
• Help Center

Pricing

Starts at $299/month.

3. YAPI

YAPI supports dental practices with integrated scheduling tools that simplify front-desk operations, reduce phone tag, and keep calendars full. By connecting scheduling with patient forms, reminders, and communication, YAPI helps automate the patient journey from booking to checkout.

Key Scheduling Features of YAPI

• Online Scheduling Widget: Patients can book directly from your website or receive reminder messages; a login is required.
• Appointment Reminders: Sends automated confirmations and reminders via text, email, and voice.
• Brilliant Follow-Up: Tracks missed appointments and automates recall messaging for overdue patients.
• Form-Linked Scheduling: Syncs appointment types with digital intake and consent forms to speed up check-ins.

Pros

• Compatible with Dentrix, Eaglesoft, and Open Dental.
• Highly customizable workflows tailored to each practice’s scheduling process.

Cons

• Some advanced features may require initial setup support.

YAPI Integration

• Dentrix
• Eaglesoft
• Open Dental
• Mango Voice
• RingCentral

YAPI Customer Support Channels

• Phone
• Email
• Live Chat
• Help Center

Pricing

Starts at $99/user/month (annual contract)

4. RevenueWell

RevenueWell’s scheduling platform is designed to automate appointment management, improve patient retention, and boost production. It tightly integrates with dental PMS systems to ensure every appointment, recall, and follow-up is coordinated, confirmed, and optimized for efficiency.

Key Scheduling Features of RevenueWell

• Patient Self-Scheduling: Patients can request or book appointments online with complete control over timing preferences.
• Smart Approvals: Staff can approve, decline, or propose alternate appointment times instantly.
• Automated Voice and Text Reminders: Reminders sync with the practice calendar to reduce no-shows.
• Recall Campaigns: Automatically identifies and reaches out to overdue patients to keep chairs filled.
• Marketing Sync: Scheduling connects to campaigns for smoother promo-to-appointment conversions.

Pros

• Fully supports Dentrix, Eaglesoft, and Open Dental.
• Designed for dental-specific workflows with built-in recall and reactivation logic.

Cons

• Some advanced features may require configuration during onboarding.

RevenueWell Integration

• Dentrix
• Eaglesoft
• Open Dental
• Mango Voice
• RingCentral

RevenueWell Customer Support Channels

• Phone
• Email
• Live Chat
• Help Center

Pricing

Starts at $189/month.

5. PracticeMojo

PracticeMojo simplifies patient scheduling by automating appointment reminders, recalls, and confirmations across phone, email, and text. It helps dental offices reduce no-shows, increase reactivations, and keep schedules consistently complete, without extra staff effort.

Key Scheduling Features of PracticeMojo

• Online Appointment Booking: Patients can schedule directly from reminder messages or your website.
• Automated Voice Reminders: Calls patients with appointment reminders to reduce no-shows.
• Recall & Reactivation Campaigns: Targets patients overdue for hygiene or treatment visits.
• Multi-Channel Follow-Up: Integrates text, email, and voice to reach patients on their terms.
• Call Tracking for Appointments: Measures the effectiveness of scheduling outreach and inbound call performance.

Pros

• Easy to train staff with a simple, intuitive interface.
• Focused on filling chairs and minimizing no-shows.

Cons

• Some features require manual configuration during setup.

PracticeMojo Integration

• Dentrix
• Eaglesoft
• Open Dental
• Mango Voice

PracticeMojo Customer Support Channels

• Phone
• Email
• Live Chat
• Help Center

Pricing

Starts at $189/month.

6. RingRx

RingRx offers a HIPAA-compliant scheduling platform tailored for healthcare, combining appointment management, secure communication, and patient notifications into one streamlined system. It’s built for dental teams that need safe, scalable scheduling with full audit trails and intelligent routing.

Key Scheduling Features of RingRx

• HIPAA-Compliant Appointment Reminders: Secure automated notifications via voice or text.
• Custom Scheduling Flows: Route different appointment types to the appropriate provider or department.
• On-Call Scheduling Tools: Manage after-hours and emergency scheduling with automated routing.
• Secure Appointment Logs: Tracks all booking activity for accountability and compliance.
• Multi-Channel Alerts: Keep patients and staff updated across calls, texts, and messages.

Pros

• Purpose-built for HIPAA compliance in healthcare and dental environments.
• Easily scalable for growing practices or multi-site operations.

Cons

• Lacks a visual calendar or native PMS UI. Relies on integration or API setup for complete interface control.

RingRx Integration

• Multiple EHRs and PMS platforms
• API capabilities for custom scheduling workflows

RingRx Customer Support Channels

• Phone
• Email
• Live Chat
• Knowledge Base

Pricing

• Lite: $15/month
• Grow: $19/month
• Clinic: $25/month

7. Ooma Office Pro

Ooma Office Pro provides a flexible, cost-effective scheduling platform for small to mid-sized dental practices. It offers advanced appointment handling, automation, and real-time updates without requiring long-term contracts, making it ideal for growing offices looking for agility and simplicity.

Key Scheduling Features of Ooma

• Virtual Scheduler Assistant: Automatically routes appointment requests to the right provider or time slot.
• Mobile App Access: Manage appointments and updates from anywhere via a mobile device.
• Real-Time Calendar Sync: Keeps all staff calendars updated instantly with new bookings or changes.
• Appointment Recording Notes: Attach scheduling notes for special patient needs or treatment plans.
• Scalable Booking System: Easily add users or providers as your practice grows.

Pros

• Affordable and highly scalable for practices of all sizes.
• No long-term contracts, pay as you go.

Cons

• More advanced features were available only in higher-tier plans.
• Limited dental PMS integrations without third-party tools.

Ooma Integration

• Salesforce
• NexHealth
• Additional integrations via third-party connectors

Ooma Customer Support Channels

• Phone
• Email
• Live Chat
• Knowledge Base

Ooma Pricing

The cost for Ooma starts at $19.95/month.

8. Curve Dental

Curve Dental offers a robust cloud-based Practice Management System (PMS) that streamlines appointment scheduling for dental offices. It’s an ideal choice for teams seeking an all-in-one, web-based platform to manage patient scheduling without the need for separate tools.

Key Scheduling Features of Curve Dental

• Integration with Curve GRO®: Seamlessly combines scheduling with automated patient engagement.
• Cloud-Based Calendar Access: Manage appointments from any device, anywhere.
• Real-Time Scheduling Analytics: Monitor appointment trends and optimize scheduling efficiency.

Pros

• Easy for staff to adopt.
• Strong support for multi-location practices.

Cons

• May lack specialty-specific scheduling features.

Curve Dental Integration

• GoTo Connect
• Birdeye
• Bola AI

Curve Dental Customer Support Channels

• Phone
• Email
• Live Chat
• Knowledge Base

Pricing

• Contact for details.

9. Open Dental

Open Dental provides flexible scheduling capabilities through its open-source framework. Dental offices can create tailored scheduling workflows that integrate directly with patient records and treatment plans.

Key Scheduling Features of Open Dental

• Open API Access: Build custom scheduling processes.
• Appointment-to-Chart Syncing: Automatically link scheduled appointments with patient charts.
• Integrated Appointment Reminders: Coordinate SMS, email, and call reminders.

Pros

• Fully customizable.
• Affordable pricing.

Cons

• Learning curve for new users.

Open Dental Integration

• Dexis
• Carestream
• DoseSpot
• NewCrop

Open Dental Customer Support Channels

• Phone
• Email
• LiveChat

Pricing

• Server-based: $179/month
• Cloud-based: $340/month

10. Klara

Klara enhances dental office scheduling by converting incoming appointment requests into secure, HIPAA-compliant digital interactions. It helps reduce call volume and centralize scheduling communications.

Key Scheduling Features of Klara

• Call-to-Message Redirection: Redirect scheduling calls to secure chat threads.
• Automated Voicemail Handling: Transcribe and respond to appointment requests quickly.
• Secure Scheduling Logs: Maintain a clear record of all appointment interactions.

Pros

• App-free experience for patients.
• Unified scheduling communication interface.

Cons

• Pricing not disclosed publicly

Klara Integration

• Athenahealth
• AdvancedMD
• Greenway Health
• NextGen Healthcare
• ModMed
• Veradigm
• Meditab

Klara Customer Support Channels

• Email
• LiveChat
• Knowledge Base

Pricing

• To know Klara’s pricing, you will have to contact their support.

Why Emitrr Is The Best Online Scheduling Software For Dental Offices

24/7 AI Scheduling Assistant

Emitrr is a virtual receptionist who is always awake. It’s able to answer patient calls, address scheduling questions, and schedule appointments automatically, even when the office isn’t open. This means your dental practice never misses an opportunity to fill the schedule. It also takes the load off staff so that they can attend to in-office patients more.

Online Self-Scheduling

Patients may book appointments independently using an online portal or mobile app, all without the need to call the office. This frees up time and boosts booking rates while making the experience easier for both patients and staff. The self-scheduling option also integrates directly with your current calendar and software, reducing manual entries and scheduling mistakes.

Integrated SMS Reminders & Follow-Ups

Emitrr automates follow-ups and patient reminders through text messaging, reducing no-shows and cancellations. They are customizable and sent automatically according to appointment details. Follow-up messages can further be utilized for collecting reviews or rescheduling a missed appointment, all without staff involvement. This enhances operational efficiency and patient engagement.

Seamless CRM & PMS Integration

Emitrr connects with more than 500 CRMs and practice management tools, such as leading dental software Dentrix, Open Dental, and CareStack. This saves time from toggling between tools and provides seamless data exchange between systems. Appointments, reminders, and patient information all get updated in real-time, resulting in seamless day-to-day operations and consistency.

Joint Team Inbox for Scheduling Communication

Emitrr has a single, centralized inbox for all incoming scheduling-related messages, where team members can assign, comment, and manage conversations together. This eliminates missed messages and miscommunication within the team. It’s constructive for practices with multiple locations where scheduling responsibilities are shared among staff.

HIPAA-Compliant Digital Conversations

Emitrr makes sure that all patient communications, such as appointment booking and follow-ups, are HIPAA-compliant. It provides secure and encrypted messaging and call logging capabilities that ensure privacy standards. This is important for ensuring legal compliance and patient trust with digital communications.

Decrease in Missed Calls

By processing a high number of scheduling requests through AI and automation messaging, Emitrr minimizes the number of missed calls. Patients leave a message that is transcribed immediately or are diverted to automated scheduling pathways. This results in increased patient satisfaction and enhanced front-desk productivity.

Simple to Use and Fast Onboarding

Emitrr is built with ease of use, so dental teams can quickly onboard and start scheduling. The platform has an intuitive interface, minimal setup time, and easy-to-reach support to assist practices in getting started without interrupting the workflow. Employees may be trained within a matter of hours, which makes adoption painless.

Outstanding Customer Support

Emitrr is consistently ranked 5/5 for customer support. The support staff is reputed for rapid response times, individualized assistance, and a readiness to exceed expectations for customers. For onboarding, troubleshooting, or configuring the platform, assistance is just around the corner with a phone call or chat.

Scalable for Multi-Location Practices

Emitrr accommodates practices of all sizes, from those with multiple office locations. Scheduling between offices can be controlled from a single dashboard, and team collaboration tools ensure every message and appointment reaches the appropriate staff member. It’s designed to grow with your practice.

FAQs

Conclusion

Choosing the right online dentist scheduling software can make a big difference in how smoothly your dental office runs. The right platform won’t just handle bookings, it will reduce no-shows, improve the patient experience, and free up your staff to focus on delivering great care.

Before picking a tool, think about your clinic’s specific needs: your team size, budget, and how well the software fits into your current workflow. The best scheduling software should support your practice, not complicate it.

If you’re looking for a solution that checks all the boxes, Emitrr is a top choice. It’s built for dental offices, offers easy setup, integrates with your existing systems, offers advanced AI features, and helps automate scheduling, reminders, and more.

Book a demo today and see how Emitrr can simplify scheduling for your practice.