Top 10 Zentake Alternatives for Your Practices

Introduction

The way people expect to interact with businesses has changed. Patients don’t want piles of paperwork, clients don’t want slow responses, and teams no longer have time for tools that create more work than they remove. Zentake helped many practices take their first step into digital intake, but as operations grow, so do expectations. That’s why more clinics and service-based businesses are looking for a Zentake alternative that can keep up with real-world demands.

Modern practices want more than online forms. They want intelligent workflows, communication that actually reaches people, integrations that don’t break, and support that feels human. They want software that quietly handles the background noise so their team can focus on care, service, and relationships. And that’s where Zentake competitors are differentiating themselves: by offering a level of simplicity, speed, and automation that goes beyond what Zentake was originally built for.

If you’re exploring options because your current system feels limiting, or simply because you know there’s something better than Zentake out there, this guide will help you understand which platforms truly rise to the challenge and why they matter.

What is Zentake?

Zentake is a digital intake and form platform that helps businesses and clinics collect information from patients or clients more easily. Instead of relying on paperwork, it lets people fill out forms and consents online, keeping everything organized in one place. Teams use Zentake to speed up check-ins, reduce manual work, and make the onboarding process feel smoother and more modern. It’s designed to simplify daily operations and help practices stay efficient without adding extra steps.

Zentake Features

• Customizable digital patient intake forms that individuals can complete online.
• Online consent form creation for collecting signed documents electronically.
• Secure data collection and storage to ensure all information remains protected.
• Automated reminders and notifications are sent to clients as needed.
• Basic workflow management tools to help teams stay organized and efficient.
• Simple communication features that allow team members to stay connected seamlessly.
• Document upload options that enable clients to submit IDs, insurance cards, and files.
• Role-based access controls to ensure only authorized staff can view sensitive information.
• Template libraries that provide ready-made forms for faster setup.
• Digital signatures allow forms and documents to be signed electronically.
• Analytics and reporting tools that give insights into form completion and workflow performance.
• Multi-location support for organizations that operate across several offices.
• Integration options that connect Zentake with scheduling tools and other software systems.

Zentake Pros

• Wide Range of Features: Offers secure messaging, advanced campaign tools, patient intake, consent forms, and automated workflows.
• Digital Medical Forms: Helps collect patient registration, patient consent, insurance, and health history digitally.
• Self Check-In & Kiosk Support: Provides mobile and in-clinic check-in options for faster onboarding.
• Strong Automation: Automates reminders, follow-ups, payment collection, and eligibility checks.
• HIPAA-Compliant Platform: Ensures secure data handling and encrypted communication.
• Integrations: Works with major EHR/EMR + practice management software systems.
• Improved Patient Experience: Reduces wait times and administrative burden for clinics.
• Customizable Forms & Branding: Clinics can personalize form layouts and templates.

Zentake Cons

• Pricing Not Publicly Transparent: Users need to request a quote, making comparison difficult.
• Limited Custom Design for Complex Workflows: Very specialized medical workflows may need manual setup.
• Support Response Variability: Some users report slower support during peak hours.
• Best for Medical Practices Only: Limited use outside healthcare settings.
• Add-Ons May Increase Cost: Advanced features may come at an additional price.

Zentake Pricing

Zentake pricing has the following plans: 

• Essentials: $49/month.
• Enterprise: Custom pricing 

Zentake Integrations

• athenahealth, DrChrono, Kareo, AdvancedMD, Epic, Cerner, eClinicalWorks, NextGen

Zentake Support Channels

• Email / Help Desk, FAQs / Forum, Knowledge Base, Phone Support, Live 24/7 Chat

Zentake Ratings

Zentake has 4.9 out of 5 stars. 

Zentake Reviews

“Helpful product.”

“Zentake takes all the effort needed behind the scenes.”

Source: Capterra

Why Do Businesses Seek A Zentake Alternative? 

Many teams eventually look for a Zentake alternative when the platform starts to feel limiting. As they compare Zentake competitors, they often find tools that fit better, cost less, or offer features better than Zentake.

Pricing Isn’t Ideal for Small Teams

Small teams often look for a Zentake alternative because Zentake pricing increases quickly as you add users or features. When budgets are tight, teams prefer a Zentake competitor that offers predictable, affordable plans without limiting essential tools, making a better than Zentake option more practical and cost-friendly.

Limited Design & Customization Flexibility

Many clinics want patient forms that look polished and match their brand. Zentake’s design controls can feel rigid, which pushes teams to explore alternatives to Zentake. A platform similar to Zentake but offering more styling freedom often becomes the best Zentake alternative for companies that value visual customization.

Scaling the Platform isn’t Seamless

As companies grow, their form and workflow needs become more complex. Zentake doesn’t always scale as smoothly as expected, leading teams to consider a Zentake replacement that supports higher volume, more automation, and multiple teams. A flexible Zentake competitor simply handles growth with fewer limitations.

Lacks Certain Modern, Expected Features

Businesses want more modern capabilities, like top-notch automation, built-in analytics, or faster collaboration. When Zentake falls short in these areas, teams naturally look for tools better than Zentake that deliver newer features without workarounds, making a replacement for Zentake feel like a smarter long-term move.

User Experience Feels Restrictive

Some users find Zentake’s interface harder to navigate than expected. When daily tasks feel slower or less intuitive, teams look for a Zentake alternative with a smoother, more modern user experience. Something similar to Zentake but easier to use quickly becomes the best Zentake alternative for everyday workflows.

Integrations Require Extra Effort

Integrations matter, and many businesses want tools that connect effortlessly. When Zentake’s integrations require extra setup or workarounds, teams often switch to a Zentake competitor that offers plug-and-play connections. This makes alternatives to Zentake more appealing for businesses that rely heavily on a connected tech stack.

What Features To Look For In A Zentake Alternative?

Here are some of the features one should look for in a Zentake alternative: 

Flexible Form Customization

Teams looking for a Zentake alternative often want forms they can fully customize. A strong Zentake competitor should let you adjust branding, layouts, and fields so everything feels like your own, instead of forcing you into rigid designs.

Step-by-Step Form Flows

Many businesses switch to a Zentake replacement because they want smoother, guided form experiences. Multi-step flows make long forms easier to complete, which is why teams often prefer something better than Zentake when it comes to user experience.

Smart Automation Tools

Automation is one of the biggest reasons people compare alternatives to Zentake. A good platform should handle reminders, follow-ups, notifications, and other repetitive tasks for you. This makes workflows feel easier and more efficient than with similar tools.

Ready-to-Use Templates

A great Zentake competitor should provide ready-made templates you can use instantly. Pre-built medical forms, consent forms, and questionnaires help you start faster, making the transition to the best Zentake alternative much smoother.

Seamless Integrations

When teams want a replacement for Zentake, easy integrations are essential. A strong alternative should connect to your EHR, CRM, scheduling tools, or payment systems without extra work. This makes many options feel truly better than Zentake for everyday operations.

Strong Security & Compliance

Any platform considered as an alternative to Zentake must offer strong security, proper encryption, compliance, and data protection. With sensitive information involved, companies can’t settle for a tool only somewhat similar to Zentake; they need one that’s fully dependable.

Built-In Communication Features

A good Zentake replacement includes built-in mass messaging tools like reminders, emails, and texts. Keeping forms and communication in one place reduces delays and often feels better than Zentake for managing patient engagement. 

Insightful Analytics

Businesses prefer a Zentake alternative that provides useful analytics, completion rates, bottlenecks, and engagement insights. These details help you improve processes over time, which is a major advantage that many strong Zentake competitors offer.

10 Best Zentake Alternatives

1. Emitrr
2. Luma Health
3. Zanda
4. Phreesia
5. SimplePractice
6. NexHealth
7. Vcita
8. Weave
9. TheraNest
10. Jotform

1. Emitrr

Emitrr Overview

Emitrr is a HIPAA-compliant platform and one of the best Zentake alternative options, offering form creation, SMS, email, and VoIP communication in one place. It’s a strong Zentake competitor for healthcare, real estate, and other service-focused businesses that need secure data collection and automated workflows. For teams looking for a Zentake replacement, Emitrr helps streamline daily operations, keep communication organized, and ensure everyone stays connected.

With automated alerts, customizable forms, and a simple all-in-one dashboard, Emitrr reduces busywork and ensures nothing gets overlooked, making it a smart choice for anyone seeking something similar to Zentake but more streamlined and efficient. 

Emitrr Features

• Connect seamlessly with EHRs, CRMs, and scheduling tools to sync data in real time and keep workflows running smoothly.
• Manage forms, SMS conversations, calls, and emails from one unified dashboard so your team isn’t juggling multiple platforms.
• Keep every patient communication protected with encrypted document signing, secure storage, and full HIPAA compliance.
• Save time with 100+ ready-made medical form templates that can be customized or downloaded as PDFs.
• Automate routine tasks, like appointment reminders, feedback requests, and follow-ups, with smart workflows that run on their own.
• Stay connected through text, HIPAA-compliant calls, and email for fast, dependable communication with patients.
• Streamline operations by integrating effortlessly with EHRs, CRMs, and scheduling systems for instant data sharing.

Emitrr Pros

• Outstanding Customer Support: Consistently receives 5/5 stars on review platforms like Capterra.
• Wide Range of Features: Offers secure messaging, advanced campaign tools, and more.
• Affordable Pricing: Transparent, pay-as-you-go pricing with no hidden costs.
• Seamless Integration: Works smoothly with popular CRMs, EHRs, and productivity tools, ensuring uninterrupted workflows.
• Suitable for smaller teams: Designed with simplicity and scalability in mind, offering all essential features without unnecessary complexity.

Emitrr Cons

• Continuous Improvements: Emitrr regularly rolls out new features, and no major issues have been reported.

Emitrr Pricing

• Basic Plan ($20/user/month): Ideal for small practices, it includes customizable form creation, HIPAA-compliant electronic signatures, secure data storage, and automated email or SMS notifications for better communication and workflow management.
• Professional Plan ($35/user/month): Best suited for growing or multi-location organizations, it offers advanced workflow automation, AI-based data routing, analytics, and deep CRM/EHR  integrations for enhanced scalability and efficiency.

Emitrr Integrations

Emitrr offers 500+ integrations across different industries, such as dental, recruiting, real estate, etc., with tools like:

• MailChimp, Denticon, AthenaHealth, Zapier, Salesforce, HubSpot, Facebook, HouseCall Pro, And more!

Emitrr Customer Support Channels

• Live chat, email, phone, and choices in the knowledge base with a focus on getting in touch.

Emitrr Ratings

Emitrr has a solid 5/5 star rating on Capterra.

Emitrr Reviews

“You have it all integrated into one platform, the signatures, the amount of characters, you can attach files, send photos. You are able to create and send forms. Unlimited amount of things we can use and take advantage of.”

“I LOVE Emitrr. The support you get is wonderful, the app is easy to use and they have been incredibly responsive. As a small business, we needed a messaging platform that wouldn’t break the bank and this meets all our needs (and then some) without making us feel overwhelmed.”

Source: Capterra

2. Luma Health

Overview

Luma Health is a patient intake and engagement platform that clinics often choose when looking for a Zentake alternative. It offers mobile-friendly forms, automation, and smooth integrations, making it a modern and convenient replacement for Zentake for practices that want a faster, more connected patient experience.

Luma Health Features

• Digital medical forms for intake, consent, health screenings, and insurance uploads that patients can complete online.
• Online self-scheduling through web, text, or chatbot, all synced directly with EHR systems.
• Automated reminders and confirmations via SMS, email, and voice to reduce missed appointments.
• Smart waitlist and cancellation-fill tools that help keep schedules full by filling empty slots fast.
• Secure two-way messaging between patients and staff, no portals or app downloads required.

Luma Health Pros

• Simple patient communication: Real-time two-way texting makes it easy to stay connected with patients.
• Automated reminders: SMS, email, and phone reminders help significantly reduce no-shows.
• Streamlined referral workflow: Built-in referral tools make it easier to track and manage referrals efficiently.

Luma Health Cons

• Pricing can be high: Smaller practices may find the platform more expensive than expected.
• Extra fees for advanced tools: Some premium features require additional payment.
• Limited customization options: Pre-built automation templates may feel restrictive for certain workflows.
• Inconsistent support response: Some users report occasional delays in receiving assistance.

Luma Health Pricing

Luma Health, an alternative to Zentake, has not publicly disclosed its pricing plans. One needs to contact their team to learn more about it. 

Luma Health Integrations

• Epic, Cerner, MEDITECH Expanse, eClinicalWorks, Athenahealth, Oracle Health, NextGen, Greenway Health

Luma Health Support Channels

• Phone Support, Email Support, Contact Form, Help Center / Knowledge Base

Luma Health Ratings

4.7 stars out of 5

Luma Health Reviews

“Luma Health – flexible and intuitive”

“Luma Health is A Gamechanger for Any Medical Practice”

Source: Capterra

3. Zanda (Power Diary)

Overview

Zanda, formerly known as Power Diary, is a user-friendly practice management platform that many clinics consider when looking for a Zentake alternative. It allows providers to create customizable medical forms, manage appointments, run telehealth sessions, and handle billing in one place. Because it’s simple, organized, and designed for growing practices, Zanda is often viewed as an affordable and practical replacement for Zentake. 

Zanda Features

• Digital medical forms clients can complete online, including intake, consent, and health questionnaires.
• Easy appointment scheduling with drag-and-drop calendars, recurring visits, and support for multiple locations.
• Online booking through a client portal where clients can schedule appointments, make payments, and fill out forms anytime.
• Two-way SMS and email messaging for reminders, confirmations, and quick communication with clients.

Zanda Pros

• Easy-to-use interface: Simple, clean layout that staff can pick up quickly.
• Flexible digital medical forms: Customizable intake, consent, and clinical forms for different specialties.
• Smooth appointment scheduling: Drag-and-drop calendar, recurring sessions, and multi-location management.
• Convenient online booking: Clients can book, pay, and complete forms through a secure, self-service portal.

Zanda Cons

• Less suited for large enterprises: Works best for small to mid-sized practices rather than large organizations.
• Fewer advanced integrations: Connects with fewer third-party tools compared to some competitors.
• Documentation setup may take time: Customizing templates and workflows can require some initial effort.
• Basic telehealth: Functional but not as feature-rich as specialized telehealth platforms.
• Limited automation: Offers fewer automated reminders and workflow tools than more advanced systems.

Zanda Pricing

Zanda has the following pricing plans: 

• Health Practice Starter Plan: US$19/month
• Health Practice Growth Plan: US$49/month
• Group Practice Growth Plan: Custom pricing

Zanda Integrations

• Stripe, Xero, Physitrack, Google Calendar, Mailchimp, Medicare, DVA, Tyro

Zanda Support Channels

• Email Support, Live Chat, Phone Call, Screenshare/Video Call, Knowledge Base, Training / Webinars 

Zanda Ratings

4.7 stars out of 5

Zanda Reviews

“Easy Customisation & Great Support, But Needs More Automation”

“Saves hours of admin while keeping compliance simple”

Source: G2

4. Phreesia

Overview

Phreesia is a patient intake platform that helps healthcare practices collect patient information quickly and securely. It offers simple, mobile-friendly medical forms that patients can complete at home or on their devices before an appointment. Many clinics consider Phreesia when looking for a Zentake alternative, especially if they want a smoother check-in process and a platform that works well with their existing systems. 

Phreesia Features

• Digital medical forms for patient registration, consent, health history, and insurance collection.
• Self-check-in and kiosk options, letting patients complete intake on their mobile devices or in-office tablets.
• Online scheduling and appointment management for both staff and patients.
• Insurance eligibility checks and payment collection right at check-in.
• Secure patient communication through text, email, or the mobile app.
• Telehealth capabilities for virtual visits and remote care. 

Phreesia Pros

• Streamlined patient intake: Fast, mobile-friendly digital forms make onboarding smoother and quicker.
• Strong EHR integrations: Connects reliably with major EHR systems, reducing manual entry.
• Robust check-in options: Patients can check in using mobile devices, tablets, or kiosks.
• Ideal for multi-location clinics: Designed to support complex workflows and higher patient volumes.

Phreesia Cons

• Higher pricing: Often more expensive than many other intake solutions.
• Complex for smaller practices: Can feel overwhelming for solo providers or small teams.
• Longer setup: Requires training and configuration time before fully launching.
• Less personal interface: Some patients feel the experience is more corporate than warm or personalized.

Phreesia Pricing

To get the full quote for Phreesia pricing, contact their support team.

Phreesia Integrations

• Allscripts, eMDs, NextGen, Athenahealth, Oracle Health, MEDITECH, HealOS (AI scribe via Phreesia) 

Phreesia Support Channels

• Phone Support, Email Support, Contact Form, Help Center / Knowledge Base

Phreesia Ratings

4.3 stars out of 5

Phreesia Reviews

“Absolutely not recommend. Look like a good idea, implementation is bad”

“Phreesia is awesome:)”

Source: Capterra

5. SimplePractice

Overview

SimplePractice is an all-in-one practice management platform that many healthcare providers consider when looking for a Zentake alternative. It lets patients complete forms, schedule appointments, and join telehealth sessions in one secure place. Because it brings intake, billing, notes, and communication together, many growing practices view SimplePractice as a smooth, user-friendly replacement for Zentake.

SimplePractice Features

• Digital medical forms for intake, consent, and health history that clients can complete online.
• Online scheduling with self-booking options and support for recurring appointments.
• A secure client portal where patients can fill out forms, pay bills, and message their provider.
• Billing and insurance tools for claims, invoices, superbills, and online payments.
• Built-in telehealth for HIPAA-compliant video sessions.
• Clinical documentation templates for notes, assessments, and treatment plans.
• Reporting and analytics to track billing performance, appointments, and client outcomes.

SimplePractice Pros

• All-in-one practice management: Everything, from intake, scheduling, billing, documentation, and communication, is in one platform.
• Easy digital medical forms: Clients can complete intake packets, consent forms, and assessments online before their appointment.
• User-friendly client portal: Clients can book visits, message their provider, upload documents, and make payments easily.
• Built-in telehealth: HIPAA-compliant video sessions without needing additional software.

SimplePractice Cons

• Pricing increases as you grow: Costs rise as you add more providers or require higher usage.
• Limited customization: Forms and workflows aren’t as flexible as those offered by more specialized form-building platforms.

SimplePractice Pricing

Here are SimplePractice pricing plans:

• Starter: $49/month
• Essential: $79/month
• Plus: $99/month

SimplePractice Integrations

• Zoom, Google Calendar, Outlook Calendar, Stripe, Gmail, Google Drive, Dropbox, Office Ally, Claim.MD, Medi-Cal.

SimplePractice Support Channels

• Email Support, Live Chat, Phone Support, One-on-one Video Calls, Live Q&A Webinars, Ideas / Suggestions Board

SimplePractice Ratings

4.6 stars out of 5.

SimplePractice Reviews

“Too Expensive and Terrible Customer Service”

“Not Good at all, stay away from this company”

Source: Capterra

6. NexHealth

NexHealth Overview

NexHealth is a modern patient intake and engagement platform that many practices consider when looking for a Zentake alternative. It allows patients to fill out digital forms, upload insurance details, and complete intake before they arrive, making check-ins much faster. With strong EHR integrations and automated workflows, NexHealth often becomes an efficient, tech-friendly replacement for Zentake for clinics that want a more connected experience.

NexHealth Features

• Digital medical forms for intake, consent, health history, and insurance uploads.
• Online scheduling with real-time appointment availability.
• Automated reminders and patient messaging through text and email.
• Online payments and text-to-pay options for faster, more convenient checkout.
• Strong EHR/EMR integrations that automatically sync patient data.
• Reporting and analytics dashboards to track performance and patient engagement.
• Mobile-friendly experience for quick check-ins and form completion.
• Reputation management tools to collect reviews and strengthen online presence.
• Waitlist and cancellation management to reduce no-shows.
• Two-way patient communication for easy follow-ups and updates. 

NexHealth Pros

• Responsive customer support: Users often report quick, knowledgeable help when they need it.
• User-friendly interface: Staff can learn the system quickly, improving day-to-day efficiency.
• Robust EHR integrations: Syncs smoothly with major practice management systems to reduce duplicate work.
• Automated patient engagement: Scheduling, reminders, and two-way messaging help cut no-shows and streamline communication.

NexHealth Cons

• Costly for smaller practices: The pricing structure may feel high for small or low-volume clinics.
• Payment and billing limitations: Issues with partial payments or unexpected fees can be frustrating.
• Feature inconsistencies: Some tools may not work as expected, creating workflow challenges.
• Occasional sync delays: Data doesn’t always update instantly between NexHealth and linked EHRs.

NexHealth Pricing

To get the exact NexHealth pricing, contact their support team. 

NexHealth Integrations

• ABELDent, AdvancedMD, AestheticsPro, CS OrthoTrac, CS WinOMS, CareCloud Charts, Carestack, Cerner PowerChart, ChARM EHR, ChiroTouch

NexHealth Support Channels

• Chat Support, Phone Support, Email Support, Help Center / Knowledge Base, API & Developer Support

NexHealth Ratings

4.7 stars out of 5

NexHealth Reviews

“NexHealth Has changed the game of dentisty forever”

“Easy to use & keeping up with the times” 

Source: Capterra

7. Vcita

Vcita Overview

Vcita is a client management and scheduling tool that many small healthcare and wellness practices consider when looking for a Zentake alternative. It lets patients complete digital forms, book appointments, make payments, and receive automatic reminders in one platform. Because it’s easy to set up and fits well into existing workflows, Vcita is often seen as an affordable, scalable replacement for Zentake.

Vcita Features

• Digital forms and secure document storage so clients can complete paperwork and upload documents before their visit.
• Client management tools (CRM) that keep detailed records, notes, and communication history in one place.
• Online scheduling and a business calendar that allow clients to book 24/7 while helping practices manage staff and daily operations.
• A client portal where patients or clients can book appointments, make payments, view documents, and interact easily with the practice. 

Vcita Pros

• Easy-to-use interface: A simple, intuitive design that’s easy for both staff and clients to navigate.
• Convenient online booking: Clients can schedule appointments, make payments, and update their details through a self-service portal.
• Digital form support: Allows clients to complete intake forms and upload documents before their visit.
• Strong communication tools: Includes built-in messaging, reminders, and email outreach to keep clients informed and engaged.

Vcita Cons

• Not healthcare-specific: Lacks some of the advanced medical features offered by dedicated healthcare platforms.
• Limited form customization: Forms work well, but aren’t as flexible or detailed as those created with specialized form-building tools.
• No built-in telehealth: Requires integrating third-party tools for virtual sessions.
• Pricing increases as you grow: Higher-tier plans are required for additional users or more advanced features.

Vcita Pricing

Here are Vcita pricing plans:

• Kickstart: $35/month (or $29/month billed annually)
• Business: $65/month (or $54/month billed annually)
• Platinum: $110/month (or $93/month billed annually)

Vcita Integrations

• QuickBooks, Google Calendar, Outlook Calendar, Zoom, Mailchimp, Constant Contact, Zapier, Stripe, PayPal, Square, Wix, WordPress, Facebook Lead Ads, Google Analytics, Google Contacts

Vcita Support Channels

• Help Center, Email Support, Live Chat, Phone Support, Webinars, Community Forum, Status Page

Vcita Ratings

4.4 stars out of 5. 

Vcita Reviews

“Great Product”

“Simple to use but pricey”

Source: Capterra

8. Weave

Weave Overview

Weave is a patient communication and practice management platform that many clinics consider when searching for a Zentake alternative. It provides mobile-friendly medical forms that patients can complete ahead of their visit, reducing paperwork and streamlining the workflow. Since Weave also includes texting, scheduling, payments, and engagement tools, many practices view it as a simple, modern replacement for Zentake that keeps everything in one place.

Weave Features

• Digital medical forms patients can fill out ahead of their appointment to speed up check-ins.
• Online scheduling with 24/7 self-booking so patients can choose a time that works for them.
• Two-way texting makes communication quick, simple, and more convenient for patients.
• A smartphone system with call analytics and automatic text replies for missed calls.
• Text-to-Pay and online payment options that make billing faster and easier.
• Automated review requests and reputation management tools to help practices collect more positive feedback.
• AI-powered call handling with voicemail transcription software for better call management.
• Support for multiple locations makes it easy for practices with several offices to stay organized.

Weave Pros

• Strong patient communication tools: Two-way texting, reminders, and quick replies make communication simple and efficient.
• Easy digital medical forms: Patients can complete intake forms online before their visit, reducing paperwork.
• All-in-one phone system: Integrated VoIP phones with call analytics and automatic text responses for missed calls.
• Text-to-Pay and online payments: Help practices collect payments more quickly and conveniently.
• Improves online reputation: Automated review requests help generate more positive feedback from patients.

Weave Cons

• Higher pricing for small practices: Costs more than some competitors and may feel expensive for smaller teams.
• Not a full practice management platform: Doesn’t offer EHR, full billing tools, or complete scheduling capabilities.
• Limited form customization: Digital intake forms aren’t as flexible as those in dedicated form-building platforms.
• Dependent on internet performance: As a cloud-based communication system, outages or slow connections can disrupt use.

Weave Pricing

Weave pricing plans start from $250 a month.

Weave Integrations

• Dentrix Ascend, Dolphin Cloud, Blue by Dolphin, 4th Dimension EMR, HVMS, Via

Weave Support Channels

• Help Docs, Submit a Ticket, Live Chat, Phone Support, Training / Webinars

Weave Ratings

4.3 stars out of 5

Weave Reviews

“Costly, and frustrating”

“Helpful Software, But Fell Short Over Time”

Source: Capterra

9. TheraNest

Overview

TheraNest is a practice management and EHR platform built for mental and behavioral health professionals. Many providers consider it when searching for a Zentake alternative because it makes it easy for clients to complete forms, access a secure portal, and stay connected with their therapist. With built-in scheduling, billing, and documentation features, TheraNest often becomes a reliable, well-rounded replacement for Zentake for growing practices.

TheraNest Features

• Digital medical forms that patients can complete online, including intake packets, consent documents, and mental health assessments.
• Simple scheduling tools that support individual, group, and recurring appointments.
• A secure client portal where clients can fill out forms, message their provider, and manage upcoming visits.
• Integrated billing and insurance features for claims, payments, and invoicing.
• Built-in telehealth that supports HIPAA-compliant virtual sessions.

TheraNest Pros

• Easy-to-use interface: A simple, therapist-friendly layout designed for mental and behavioral health teams.
• Customizable digital medical forms: Supports intake forms, assessments, and consent documents tailored for mental health practices.
• Secure client portal: Clients can complete forms, pay bills, and message their provider from one centralized location.
• Built-in telehealth: HIPAA-compliant video sessions without needing additional tools.
• Strong billing and insurance tools: Includes claims, payments, superbills, and invoicing features in one integrated system.

TheraNest Cons

• Limited for advanced workflows: Great for therapists, but not as flexible for more complex medical setups.
• No advanced automation: Offers fewer automated reminders and smart workflows compared to more feature-rich platforms.
• Basic telehealth: Functional, but lacks some of the advanced features found in specialized telehealth tools.
• Occasional slowdowns: Some users report lag or slower performance during busy times.
• Fewer integrations: Doesn’t connect with as many third-party apps as some other practice management systems.

TheraNest Pricing

Here are TheraNest pricing plans:

• Essentials: $29
• Advanced: $59
• Premier: $89

TheraNest Integrations

• Zoom, Google Calendar, Outlook Calendar, TherapyNotes (billing export), Stripe, Bluefin, Claim.MD, Office Ally, Apex EDI, QuickBooks, PayPal, Google Drive

TheraNest Support Channels

• Live Chat, Email Support, Phone Support, Help Center / Knowledge Base, Webinars, Community Forum

TheraNest Ratings

4.4 stars out of 5

TheraNest Reviews

“Helpful for Private Practice “

“On Theranest, you can only access to next 60 days”

Source: Capterra

10. Jotform

Overview

Jotform is a versatile online form-builder that many clinics consider when searching for a Zentake alternative. It allows providers to create customizable medical forms for patient registration, consent, and health history, and it offers HIPAA-friendly features to keep sensitive information secure. Many practices see it as a practical replacement for Zentake when they want more flexibility and control.

Jotform Features

• Patients can complete intake forms, consent documents, and health history online before their visit.
• A simple drag-and-drop builder lets you customize form templates without needing any coding skills.
• Conditional logic adjusts the form in real time, showing or hiding questions based on a patient’s answers.
• All submissions and stored data are HIPAA-compliant, keeping patient information secure.
• Online scheduling can be built directly into the form, making it easy for patients to book appointments instantly.

Jotform Pros

• Highly customizable form builder: Drag-and-drop tools make it easy to create detailed medical intake forms without technical skills.
• Large template library: Includes hundreds of healthcare and consent form templates so practices can get started quickly.
• Strong conditional logic: Supports branching, calculations, and dynamic fields to build smarter, more personalized workflows.
• Affordable pricing: Offers flexible plans, including a free tier that works well for small practices.

Jotform Cons

• HIPAA compliance costs extra: Upgrading to a specialized plan is required for secure healthcare use.
• Not a full practice system: Lacks core tools like scheduling, telehealth, and EHR features.
• Can feel overwhelming: The wide range of features and widgets may be confusing for beginners.
• Storage limits on lower plans: Upload and submission storage can run out quickly unless you upgrade.
• Advanced workflows are limited: More complex automation usually requires integrations or external tools.

Jotform Pricing

Jotform has the following pricing plans: 

• Starter: $0
• Bronze: $39/month
• Silver: $49/month
• Gold: $129/month
• Enterprise: Custom pricing

Jotform Integrations

• Google Sheets, Google Drive, Slack, Trello, Asana, Monday.com, Airtable, Notion, Dropbox, OneDrive, Salesforce, HubSpot.

Jotform Support Channels

• Help Center, Support Tickets, Community Forum, User Guides, Video Tutorials, Status Page

Jotform Ratings

4.7 stars out of 5

Jotform Reviews

“Love Jotform!!”

“Simple tool that provides more value than cost.”

Source: Capterra

What Makes Emitrr The Best Zentake Alternative?

Many businesses choose Emitrr as a Zentake alternative because it offers a smoother, more modern experience without the usual complications. It brings together communication, forms, automation, and security in one place, making it feel better than Zentake for teams that want something faster, simpler, and easier to manage.

Enterprise-Grade HIPAA Security

Emitrr earns its place as a trusted Zentake alternative because it takes security seriously. All patient data is encrypted, stored safely, and handled with full HIPAA compliance. For clinics comparing Zentake competitors, knowing that sensitive information is fully protected makes Emitrr an easy platform to trust.

Ready-to-Use Medical Templates Library

Emitrr comes with a big library of ready-made medical forms, which saves teams a lot of time. Instead of building forms from scratch, clinics can customize templates and start using them right away. This convenience often makes Emitrr feel better than Zentake for busy practices.

Intelligent Workflow Automation

Emitrr automates reminders, follow-ups, confirmations, and other repetitive tasks so staff don’t have to. This is one reason many clinics view it as the best Zentake alternative: it removes busywork and keeps everything running smoothly, especially for practices juggling high patient volume.

Multi-Channel Messaging

With Emitrr, teams can reach patients through text, email, or HIPAA-safe calls from one platform. This flexibility is something many look for in a Zentake competitor because it makes communication simple and fast. Patients get messages in the format they prefer, which boosts engagement.

Unified Communication Hub

Emitrr keeps all forms, texts, calls, and emails in one clean dashboard. Clinics wanting a replacement for Zentake appreciate how organized everything feels. Instead of switching between multiple apps, staff can manage communication in one place, making day-to-day work noticeably easier.

Quick and Simple Onboarding

Teams can learn Emitrr quickly, even if they’re not tech-savvy. The setup process is guided and straightforward, which is a huge relief for clinics seeking the best Zentake alternative without a complicated transition. Most staff feel comfortable using it within minutes.

Easy-to-Use Interface

Emitrr’s design is clean and intuitive, making everyday tasks simple. Many teams moving away from Zentake say they appreciate how easy it is to navigate forms, messages, and workflows. The smooth interface alone can make Emitrr feel better than Zentake from the first day.

Dedicated Support Team

Emitrr’s support team is known for being responsive and genuinely helpful. Instead of waiting days for answers, clinics get quick, human assistance. This level of support is a big reason some practices choose Emitrr as their Zentake replacement; they want real help when they need it.

Budget-Friendly Plan

Emitrr offers advanced features at pricing that works well for growing practices. You get automation, secure communication, and strong integrations without paying premium rates, which is why many consider it one of the best Zentake alternative options for long-term value.

Which Industries Are Catered By Emitrr? 

Emitrr supports a wide range of industries that rely on strong communication, automation, and secure data handling. Its no-code setup makes it easy for organizations to streamline workflows, boost engagement, and stay compliant within one HIPAA-secure platform. This versatility is a major reason many teams consider Emitrr the best Zentake alternative for real-world operations.

Healthcare

Healthcare practices use Emitrr to automate patient intake, scheduling, reminders, and post-visit feedback. Its HIPAA-compliant setup keeps sensitive information secure, making it a trustworthy Zentake replacement for clinics wanting less manual work and a smoother patient experience. Many providers feel it’s simply better than Zentake in daily use.

Real Estate

Real estate teams use Emitrr to manage leads with automated inquiry forms, instant text follow-ups, and simplified document collection. Agents can respond faster and avoid missed opportunities, making Emitrr an appealing choice for those exploring alternatives to Zentake for stronger lead management.

Automotive

Auto service centers rely on Emitrr to automate service reminders, quote requests, and follow-ups. This steady communication improves appointment attendance and customer loyalty, offering a workflow many find better than Zentake for keeping customers engaged and informed.

Legal

Law firms use Emitrr for secure client intake, consultation scheduling, and encrypted document exchange with e-signatures. Its simplicity and security make it a strong Zentake competitor for legal teams that need reliable automation tailored to their workflows.

Education

Schools and educational institutions use Emitrr to streamline student registration, gather feedback, and keep parents informed. With fast communication and automated processes, Emitrr becomes a practical alternative to Zentake for creating smoother, more organized educational workflows.

Frequently Asked Questions

Conclusion

Choosing the right platform comes down to finding something that feels easier, faster, and more reliable than Zentake. And for many teams comparing Zentake alternatives, Emitrr consistently stands out. 

With stronger automation, smoother communication, and a far more modern workflow, Emitrr delivers exactly what growing practices need. If you’re looking for something truly better than Zentake, Emitrr is the best option to move toward a more efficient, connected, and stress-free experience.

Book a demo right away!