TherapyNotes X Emitrr Integration

TherapyNotes manages your therapy practice records. Emitrr handles patient communication so you can stay focused on clinical work. Automate session reminders, send intake forms before the first visit, and collect reviews that help your practice grow.

Planning to integrate Emitrr with TherapyNotes? Review a quick checklist to understand what's required before integration.

Why Connect TherapyNotes with Emitrr?

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Less Admin, More Clinical Time 

Emitrr automates reminders, intake forms, and follow-ups. Solo practitioners and small group practices save up to 2 hours of admin work every day.

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Safe Two-Way Texting With Clients 

Clients reply to messages and confirm sessions via text. All communication is HIPAA-compliant and never mixed with personal devices.

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Fewer Missed Sessions 

Automated reminders go out before every appointment. Practices using Emitrr reduce no-shows by up to 90%, critical in private therapy practice.

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Reviews That Build Referral Confidence 

Automated post-session review prompts help your practice appear credible and established online. Reviews grow by up to 800% with zero manual effort.

Features You Get With the TherapyNotes + Emitrr Integration

Automated Therapy Session Reminders

  • Send reminders before every individual, couples, or group session automatically.

  • Clients confirm attendance with a single text reply, no phone tag required.

  • Set different reminder timing for initial consultations vs. recurring sessions.

  • Unconfirmed sessions trigger a second reminder without any staff action.

Digital New Client Intake and Consent Forms

  • Send new client intake paperwork, consent forms, and intake questionnaires via SMS before the first session.

  • Clients complete all forms on their phone, no printing, no portal setup required.

  • Completed form data syncs back into TherapyNotes for clinician review.

  • Start the first session with clinical context already in hand.

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Reduce no-shows

No-Show Recovery and Lapsed Client Re-Engagement

  • Detect a missed session and send a follow-up text with rebooking options within minutes.

  • Run re-engagement campaigns for clients who have not scheduled in 30, 60, or 90 days.

  • Include a direct scheduling link inside every re-engagement message.

  • Track re-engagement outcomes and measure recovered session revenue.

Automated Post-Session Review Requests

  • Send a review prompt automatically after completed sessions.

  • Direct positive responses to Psychology Today, Google, or your preferred platform.

  • Route constructive feedback to your inbox privately before it goes public.

  • Build your practice’s online credibility with a consistent, growing review profile.

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Key Use Cases

Front Desk

Auto-send reminders for every session
Send new client intake forms before visits
Manage all client texts from one inbox
Trigger re-engagement texts for inactive clients

Clinical Staff

Review completed intake forms
Flag clients who haven't rescheduled after no-show
Receive alerts for unconfirmed sessions
Identify lapsed clients for re-engagement

Practice Owners

Track session no-show rate week over week
Measure review growth and referral impact
Calculate recovered revenue from rebooked sessions
Monitor intake form completion rates

Frequently Asked Questions

How do I connect Emitrr with TherapyNotes? 
Emitrr's onboarding team handles the integration setup. Most practices are live within a few days with no technical work required on your end.
Is this HIPAA-compliant? 
What features are included? 
Do I need new software or hardware? 
Can I enable only certain features? 

Ready to Connect Emitrr with TherapyNotes?

Spend less time on admin and more time with clients. Emitrr handles the communication that keeps your practice full and your reputation growing.

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